Volume 17, No 17, March 2002

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Best Bosses Trust Workers
By Rosemary Isom
I recently read an article in a pamphlet called "Soundings."
It made sense and hit home with me, so I thought I would
share it with readers. This article is for bosses out there,
whatever your age.

The boss's job is to get people to do better work. As boss, your job is measured not by your production, but by the improved output of those you supervise. No matter what you're the boss of, a work group, a department or a company, that's what counts.
How do you do this?
One way not to do it is to act like a police officer enforcing the law. It takes more than warnings, lectures or write-ups to turn poor workers into good ones. Endless haranguing will do no good. The best thing you can do is to work constantly to instill good attitudes in your employees.
How do good workers think and feel? The best ones have two things in common: They think their work and the way they do it is important, and they think of themselves as individuals who are making a real contribution. They don't regard themselves as tools being used by someone else. These attitudes sound simple yet are absolutely fundamental. If you're any good as a boss, you'll encourage them day after day. It's hard for people to get enthusiastic about a job if they don't know how important it is or why it's crucial. They have to know how they fit into the overall picture. So tell them, and keep telling them. Don't leave it to chance. Take nothing for granted.
Experienced, capable bosses resist emotional impulses and temperamental decisions. When they feel their temper rising, they break off what they are doing and get composed. They think about how foolish they have been acting and resolve not to be a victim of their own emotions. When they resume discussing the situation, they do so with their personal feelings and prejudices disciplined.
Smart bosses don't treat people vindictively. They don't give people the treatment they might obviously deserve. Instead, they keep their feelings and emotions out of it. Thinking coolly and logically, they treat people in the manner that they believe will be most effective.
It's easy to become angry with people; errors, mistakes and even incompetence wear on your nerves. They are hard to take. But the fact remains that the best way to get people to do better work is not to blow your stack. Being temperamental and losing your temper are not constructive.
The best results come from having faith in people despite their faults, putting each day's failures behind you, and starting the next day with a positive, optimistic approach.
A positive approach starts with faith, even blind faith that people can learn to do better work. Managers and supervisors who get people to do better work start by believing the people are capable of it. They keep appreciating people's good points, few as they may sometimes seem, and avoid emphasizing the bad. They keep stressing the reasons and rewards for doing good work, not the penalties for poor work.
Have you ever worked for someone who never lost his or her temper, who always had a cheerful, positive approach? It's a pleasure. So, if you are a boss or would like to become a boss, remember the following: -

  • If you want to be respected, be respectable.
  • If you want to be liked, be likable.
  • If you want to be loved, be lovable.
  • If you want to be employed, be employable, no matter what your age!
Best Boss Should Not Play Favorites
It's perfectly natural to like some people better than others. They have likes and dislikes similar to yours, and you enjoy their company. Other people may seem stiff or hard to warm up to. But natural as it is to prefer some people; that is exactly what a good boss must strive to avoid. In business, everybody wants an even chance. If they feel you're treating someone else better than you treat them, they resent it. That's why a good boss not only has to be fair; he or she has to bend over backward and be scrupulously fair. Whether you like some people or not, fairness demands that they all have the same chance and that you measure their performance by the same impartial standards.
Have you ever worked somewhere where the boss obviously had his favorites and they got preferred treatment? If you weren't one of the preferred few, it wasn't very pleasant, was it? If you really want to be fair, and to be considered fair by everyone
who works for you, you must be careful to avoid letting personal likes and dislikes affect the way you treat people. Workers don't like favoritism; they tend to lose respect for a boss who doesn't treat everyone on an equal basis.
Don't bosses have the right to have favorites, you might ask? Isn't that one of their privileges? Some bosses seem to act as if it is, but it isn't. When you are in an authority position, you have an obligation to reward people in accordance with their performance. If you don't, you are undermining the morale of everyone involved.
A smart boss always takes a minute to think how favoritism will look, not only to the person involved but also to everyone. Is this special treatment others could resent? It isn't enough to know you've been fair and impartial; it should be obvious to others, too. Use a little foresight to avoid situations that might lead to accusations of favoritism. As much as possible, pick your social friends outside your business. Or make a point to be equally friendly with all the people who work for you. We all make mistakes; nobody is perfect. The painful thing is that we make so many needless mistakes, errors that could easily have been avoided.
A great many of these mistakes come from the same source: faulty communication. The person giving instructions didn't check to be sure the person receiving them understood exactly what was meant. Neither did the person receiving them check to be sure he understood correctly. Between the two of them, they dropped the ball.
One of the smartest things you can do, whether you're 16 or 60, is to develop habits that prevent errors of this type. Whenever you pass instructions to anyone, take an extra moment to be sure they understand exactly what you mean. A failure to follow instructions correctly is usually caused by one of three things: you didn't explain clearly enough; the person receiving the instructions thought he or she understood, but didn't; or the person receiving the instructions didn't quite understand but hated to admit it. To make instructions completely clear, two things are helpful. One is an example. Get down to cases. Show what you would want done in specific instances. The second is repetition. Explain in more than one way, if possible. Give the listener more than one chance to catch your meaning. When you've finished, don't just ask, "Is that clear?" Instead, ask a leading question or two that will reveal whether the listener really understands. If every supervisor and executive took this advice to heart and made it a habit, it could save them numerous headaches, and their companies plenty of dollars each year
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